Official Information

F.A.Q.

General

When and where will COY15 be held?
From November 29th to December 1st 2019 in Madrid, Spain, at Ciudadela Universitaria.

What kind of information will be covered at COY15?
Each day of the COY will have its own theme: On the first day, we will discuss what the problem of climate change is — where are we, how did we get here, how is climate change affecting the planet right now. The next day will be centered around what we can do. How do we, as young people, fit into the picture of climate activism and how do we contribute to the global shift that is needed to combat climate change? On the last day, we will talk about where we are going. What does the future look like and how can we ensure that we get there in a sustainable manner. In addition, there are 8 themes that will be covered by workshop exhibitors. These themes will be based on ways that Youth in YOUNGO, and others, engage in action for Climate change!

What languages will the programs be held in?
The main language of the conference will be English. Official events, such as the open and closing ceremonies, will be held in English, Spanish, and French. There may be other translation services during the conference, as translators are available.

Who participates in COY15?
The 3 main groups expected at COY are:
-YOUNGO members
-climate activists
-prospective members of the climate movement.

Food

What is considered a low price for a meal in Valparaiso?
You can expect to find a low cost, 3-course lunch to cost in between 3.000 to 7.000 Chilean Pesos. This typically will include a side salad, main dish, and bread, as well as a drink, in most instances. For dinner, expect to pay around 5.000 CLP.

Do you provide (free) food during COY15?
Do you provide (free) food during COY15? There will be a light snack available each morning and afternoon during COY for all participants. In addition, tickets for a warm, vegetarian lunch will be available for purchase through the COY15 website. You will receive an email asking if you would like to pre-purchase lunch tickets. We require participants to pre-purchase their lunches for each day, in order to reduce food waste. The meals provided will most likely be between 3.500-4.500 CLP (~5-7 USD)

Are there vegan and vegetarian options?
Yes, we will provide both vegan and vegetarian options during the conference.

What if I have food allergies or food safety concerns?
If you have an allergy, please specify in the Registration Form.

Transportation

What forms of public transportation are available in Valparaiso?
There are a variety of options for public transportation in Valparaiso: public buses, funiculars (elevators), colectivos (taxis), and metro. Colectivos are shared taxis that run a fixed route and fit four passengers. Rates are cheap and travel time is often shorter than traveling by bus, and the routes are similar to those of the buses. For just 100 pesos, funiculars/ascensores are a great of getting up some of the steep hills of Valparaiso. There is a regional train called the “Merval,” which is the Metro in Valparaiso that travels along the Valparaiso waterfront, up to Viña de Mar and then inland to Limache. You would need a Metroval card to use this. Metroval cards can be purchased for $2.000 CLP (~ $3USD) at any ticket office. You can load money onto your card at any ticket office using cash or Redcompra (debit/credit card system). Monday-Friday metro services open at 6:00am and the last ride is at 11pm. Saturdays the metro runs from 7:30am to 11pm. This is a great way of escaping the busy gridlock of inter-city transportation. Buses, also called “Micros”, are the cheapest mode of transportation and you can also use your Student I.D to get a discount. To get into the bus you need to extend your arm to signal to the bus driver to stop. For more information, visit Valparaiso’s official public transportation website: http://www.tmv.cl

Are taxis safe to use?
Yes. Taxis run off of a meter and have a fixed price for climbing in, and then per mile/per minute. Another option is a Colectivo. A colectivo looks just like a taxi, except it has a sign on top indicating the route it passes through, and uses a flat fee. The flat price (typically listed in writing somewhere on the vehicle) is per person, and follows a fixed route. Don’t be surprised that there will be some people riding in the same Colectivo as you -- they pick up people on the way to the general direction which makes it cheaper for the riders. If you don’t want other people in the same taxi as you let the taxi driver know, it will just come at a higher price.

Accommodation

Do you provide accommodation?
We will provide you with some options for accommodation. You can book and pay for it after the registration process. More information will be provided shortly.

If I take care of my own accommodation, do I still have to pay something?
No. Unless you have chosen a meal package with COY15.

I will be traveling to COY15 with a group. Can we be housed together?
If you choose one of the provided accommodation options by COY15, we will try our best to accommodate your group together. We cannot guarantee you the same accommodation due to limited space, but chances are higher the sooner you apply so please let us know as soon as possible all the details necessary (group size, gender, age…).

Will the rooms be mixed-gender or separated by gender?
Most likely both, but we will offer participants the option to choose a preference.

Are there packages offered that include accommodation, transport, and meals?
We will be able to offer a subsidized package that includes these amenities, however, we are still working out the details. More information will be provided shortly.

Health/Emergency and Contact info

What vaccinations do I need to come to Chile?
There are no required vaccines for travel into Chile, though the Chilean Superintendent of Health reccomends that all travelers have their Hepatitis A, TDaP (Tetenus-Difteria-Pertussis) and MMR (Measles-Mumps-Rubella). In many countries, these are standard vaccines that you may already have. Check with your doctor. In special situations, additional vaccines are recommended. Talk to your doctor about receiving your Hepatitis B, Typhoid Fever, Whooping Cough, and Rabies shots.

What am I not allowed to bring to Chile?
The SAG (Servicio Agrícola y Ganadero) in Chile has very strict rules about what you can bring into the country. Any item that is a product or by-product of animals or plants must be declared. This includes, but is not limited to: seeds, fruits, vegetables, dairy, wood, meat, and flowers. For a full list of items that must be declared upon entering Chile, refer to this website. Additionally, you should not bring drugs (other than prescription), alcohol, weapons, and/or sharp objects.

Will I be able to drink the water there?
The tap water is safe to drink. The high mineral content may upset delicate stomachs, but that is the case anywhere in the world. The COY15 venue has water fountains located throughout the campus, and you will be able to fill up your reusable water bottles there as well.

Are the facilities accessible for handicapped people?
Yes. There are handicapped accessible paths to the spaces that will be used during the conference as well as adapted bathrooms. Detailed maps will be provided in the participant’s manual. If you have any concerns, please contact participantes@coy15.net.

What else should I know about the safety of the city itself?
While Valparaíso is a generally safe city, there will always be the danger of pickpockets. Be sure to guard your belongings, especially when in a crowded area (i.e public transportation). On another note, Chile experiences about 8,000 earthquakes a day. These are very small and not felt. However, in the event of a larger earthquake, there are great tsunami warning systems in place around the city. Listen to the COY15 coordinators in the event of an evacuation (which would be rare). During the conference, if there is a threat of a tsunami, you will receive a message with evacuation instructions. Below is the coastal evacuation route for where we will be in Valparaíso. The Meeting Point for the venue is at the Security Gate on Avenida Los Placeres, on the upper level of the campus.

Who can I contact for more information right now?
For any questions regarding the event, contact our team at participantes@coy15.net. For more information on the city of Valparaiso, contact the Municipality of Valparaiso by email at info@valpo.cl.

Who can I contact during the conference if I need help?
Emergency (medical) 131, Emergency (fire) 132, Police 133. Just remember “ABC 123” A for Ambulance 131 B for Bomberos 132 C for Carabineros 133

Participation

What is the timeline for registration process?
Registration for general participants will be open from August 1st to September 30th. If you’d like to host a workshop or volunteer for the conference, you’ll have a shorter timeline. Applications for hosting a workshop and/or volunteering for the COY will be open from August 1st to September 15th.

Is there a participation fee?
No. Participating in the COY15 is free of cost.

What do I have to pay for?
Although participating in COY15 is free, you must take into account out-of-pocket costs, which may include international airfare, transportation to and within Valparaiso, housing accommodations, and food.

Why do I have to pay in advance?
COY15 is organized as non-profit event. Bills for accommodation and food have to be paid in advance in advance by the organising team. Therefore, we need to collect the money from the participants in advance.

Do you provide funding or scholarships for travel, accommodation… ?
Unfortunately, COY15 cannot provide funding or scholarships. We are looking into potential donors to help fund COY participants, but COY itself cannot provide financial donations.

Can minors participate in COY15?
Yes. However, if you are coming to Chile without any legal guardian, you will need a signed and notarized letter of permission from your legal guardian(s). Without this letter you will not be allowed into the country. If you are coming with your legal guardian(s) you must travel to and from Chile on the same flights as them, or else you will also need an additional letter of permission from your legal guardian(s) to leave.

Are there any requirements for participation?
There are no requirements to participate, however the COY is directed towards a demographic of people aged 15-35. If you are under the age of 18 at the start of COY15 (November 28, 2019) there is additional legal paperwork needed from you.

I am involved in a programme contribution at COY. Do I still have to register as a participant for COY15?
Yes. If you do not register as a participant you will not be able to attend.

How can I get connected with other participants?
You can like our Facebook page, or follow us on Twitter and Instagram, all under the name @coychile. Connect with other YOUNGO members by joining the Facebook group (@youthclimate.org) or following Twitter (@IYCM)

Does participation in COY15 enable me to participate in COP25?
No. Although the COY15 helps to prepare youth to participate in future COPs, it does not provide accreditation to COP25. Accreditation to observe COP25 can be obtained through certain UNFCCC accredited NGOs.

Do you provide help to people needing special assistance (handicapped, visual impairment, etc.)
Yes. If you need any special assistance, please specify in the Registration Form so that we can make accommodations accordingly.

I got confirmed as a participant, but cannot make it to COY15, do I get refunded?
There will be refunds conditional upon the date you cancel your registration. More information regarding refunds will be available at a later date. Please let us know as soon as possible if you will not be able to attend (even if you do not need any refunds), as this will allow us to open up that space to other youth who may be on the waiting list to register.

Visa

Do I need a visa?

Citizens of the following countries need to apply for a Tourist Visa in order to attend the COY:

What do I need to apply for a visa?

Go to the Citizens’ Consular Service System (https://tramites.minrel.gov.cl/Solicitudes/visa.aspx) and fill in the Tourist Visa application form. You will have to submit your passport which must be valid for longer than the visa term. You may also need to submit the confirmation letter sent to you by the COY team. The Chilean Consulate in your area will contact you to arrange a meeting. At this time, you should submit any documents they request. Here is a website where you can find Chilean Consulate contact information: https://serviciosconsulares.cl/tramites/site/edic/base/port/consulados.html.

Where can I check the status of my visa application?

How long will my visa be valid for?

The maximum term is 90 days, however this may vary depending on your country. Once the VISTUR is stamped in your passport, you have 90 days to enter Chilean territory, otherwise your VISTUR will be invalid.

What happens if my visa application gets rejected?

Although we cannot guarantee you a visa, we hope this will not happen and will try our best to assist you in the process. Please make sure before you apply that your documents are complete and filled out properly. If your application still gets rejected, please contact our team (link to contact page).

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